Training Session Plan: Essential Elements of a Session Plan

A well-structured training session plan is essential for delivering effective and engaging training that meets both learning objectives and compliance requirements. For Registered Training Organisations (RTOs), having a detailed session plan not only ensures that trainers stay on track but also guarantees that all aspects of training align with the Australian Skills Quality Authority (ASQA) compliance standards.

In this article, we will cover the essential elements of a session plan and how to create one that’s both simple and compliant, helping RTOs deliver high-quality training to learners.

What is a Training Session Plan?

A training session plan is a document that outlines the structure of a training session. It serves as a roadmap for trainers, ensuring that all the necessary topics are covered, learning objectives are met, and learners are actively engaged throughout the session. It also assists in ensuring that training is delivered in a logical order, aligned with the unit of competency, and compliant with ASQA regulations.

Why is a Session Plan Important?

A session plan provides numerous benefits for both trainers and learners, including:

• Consistency: It ensures that every session follows a consistent format and meets the intended learning outcomes.
• Clarity: Trainers can use the session plan to clarify the key points to be delivered and identify the tools or resources needed.
• Compliance: A compliant session plan helps RTOs meet regulatory standards, demonstrating that training delivery aligns with the Training and Assessment Strategy (TAS) and unit of competency.
• Learner Engagement: By following a structured approach, trainers can ensure that learners remain engaged throughout the session.

Essential Elements of a Training Session Plan

Creating an effective session plan involves including several essential elements. Let’s break down the key components of a compliant training session plan:

Session Overview

The session overview provides a high-level description of the training session, including the key topics that will be covered and the specific learning objectives that learners are expected to achieve. This section should include:

• Unit of Competency: Reference the relevant unit(s) of competency, including the unit code and title.
• Session Objectives: Clearly state the goals of the session, outlining what learners will be able to achieve by the end of the training.

Learning Outcomes

Learning outcomes are critical as they define the specific skills and knowledge that learners must demonstrate by the end of the session. These outcomes should align with the unit’s performance criteria and foundation skills.

Examples of learning outcomes include:

• Demonstrating an understanding of specific workplace safety procedures.
• Applying technical skills to operate equipment.
• Completing tasks that meet industry standards.

Sequence of Activities

This section outlines the structure of the session and the flow of activities from start to finish. It is essential to plan activities in a logical sequence to facilitate better learning. Key components of the sequence of activities include:

• Introduction: Begin the session with an introduction that covers the key objectives and gives learners an overview of the day’s topics.
• Main Content: Divide the core training into manageable sections or topics. For each section, include interactive activities such as discussions, case studies, or group work to engage learners.
• Practical Tasks: Where applicable, outline hands-on activities or demonstrations that give learners the opportunity to apply their skills.
• Conclusion: Summarise key takeaways and review the learning outcomes to ensure that learners understand the key points of the session.

Duration and Timing

A compliant session plan should include the allocated time for each section of the training. Having clear timings ensures that the session runs smoothly and allows trainers to manage the flow of content effectively. It is important to be realistic when allocating time to each activity, ensuring that there is enough time for discussions, practice, and assessments.

Resources and Materials

The session plan should specify the resources and materials needed to deliver the training. These can include:

• Training materials: Manuals, textbooks, and handouts.
• Equipment: Tools or equipment required for practical activities.
• Technology: Devices such as laptops, projectors, or software used during the training.

This section ensures that all necessary resources are available and ready to be used during the session, avoiding any disruptions or delays.

Assessment Methods

Assessment is a critical part of the training process, and the session plan should clearly outline how learner progress will be assessed. Assessments can be formative (ongoing checks of learner understanding) or summative (final evaluations). Some common methods include:

• Quizzes or written tests: Used to check learners’ knowledge during or after the session.
• Practical demonstrations: Learners can demonstrate their skills in a hands-on environment to show competency.
• Group discussions: A way to assess learners’ ability to communicate ideas and solutions effectively.

Ensure that all assessments align with the performance evidence and knowledge evidence of the unit of competency.

Contextualisation

Contextualising your session plan ensures that it is relevant to the specific cohort of learners. This involves tailoring the training content to meet the needs of your learners based on their prior experience, job roles, and industry. Contextualisation may include adjusting examples, scenarios, or case studies to make them more applicable to the learner’s work environment.

Risk Management

For practical training sessions, particularly those involving tools, equipment, or potentially hazardous activities, a risk management plan should be included. This outlines any potential risks and the measures in place to mitigate them, ensuring a safe learning environment for all participants.

Validation and Review

Session plans should be regularly validated and reviewed to ensure they remain current and compliant with any changes to the unit of competency or training package. Validation involves checking that the session plan aligns with the TAS and meets the principles of assessment and rules of evidence.

How to Ensure Compliance with ASQA Requirements

To remain compliant with ASQA requirements, RTOs should ensure the following:

• Alignment with the TAS: The session plan must align with the overall Training and Assessment Strategy, covering all elements of the unit of competency.
• Updated Content: Regularly review the session plan to ensure it reflects the latest industry standards, legislation, and changes in the training package.
• Sufficient Evidence: Make sure the session plan includes sufficient opportunities to gather evidence that learners have met the performance criteria and knowledge requirements.
• Contextualisation: Tailor the session to meet the specific needs of the learner cohort, ensuring that the content and assessments are relevant to their industry or workplace.

Conclusion

A well-designed and compliant session plan is essential for delivering effective and engaging training in RTOs. By following a structured approach and including all the essential elements—such as learning outcomes, sequence of activities, assessments, and contextualisation—you can create a session plan that meets both learner needs and ASQA compliance standards. Regularly reviewing and updating session plans ensures that training remains relevant, up-to-date, and aligned with industry standards.